Welcu – All-In-One Event Planning

Welcu is a soup-to-nuts event-planning tool that business professionals can use to plan high-end galas, parties, and corporate events. The cloud-based application takes a three pronged approach to party planning, offering guest management, digital invitations and RSVPs, and monitoring tools that track confirmations and ticket sales at every stage of the planning process.

Whether you’re a brand, an agency, or a production company, Welcu offers tools that you’ll find useful when planning upcoming events. Get started organizing your next event by creating a guest list within the Welcu system. Rather than sending an Excel spreadsheet to your colleagues for feedback and last-minute add-ons, you can manage your guests, edit their contact information, and created filtered sub-lists from within the Welcu system. Next up, it’s time to let those guests know about the event you’re hosting. Send digital RSVPs for more traditional gatherings, or solicit ticket sales for larger galas, conferences, and charity events. Welcu handles all aspects of the ticket sales process, even accepting payments through a special form you can embed on your website.

To track registrations and see how your event is shaping up, use Welcu’s monitoring tools and make adjustments based on the information you gather. For example, lagging registrations could be a sign that you need to lower the price of tickets by offering a special discount code to selected guests. Meanwhile, you can filter your list of current attendees at any time to see how many VIPs, journalists, and potential clients you should expect at the festivities.

Practical Uses:

• Create a guest list for your upcoming gala
• Sell tickets to a conference your company is hosting
• Work together with clients to increase registrations for upcoming events
• Manage multiple guest lists, making sure to segregate journalists and VIPs

Insider Tips:

• The Social VIP tool gives you access to your guests’ social networking profiles
• Users who download the Welcu Gatekeeper app can scan their guest’s tickets to check them in at events
• Create special discount codes to increase ticket sales
• Welcu tracks the contributions of each collaborator on an event page

What we liked:

• Guest lists can be filtered using multiple variables, like age and gender
• All invitations sent through Welcu are personalized with the recipient’s full name
• Welcu users can see which guests are accepting invitations but not showing up
• Companies can sell tickets to their conferences through their own websites

What we didn’t like:

• The welcome page automatically defaults back to Spanish after you sign up for a new account

Alternatives:

• Active Network – http://www.activenetwork.com
• Cvent – http://www.cvent.com
• Eventbrite – http://www.eventbrite.com

Company Info:

• Launched: 2011
• Privately Held
• Headquarters: Mountain View, California
• Founded by: Nico Orellana and Sebastian Gamboa
• Web site: http://welcu.com

Costs:

• Contact Welcu for pricing details