August 18, 2009

Wrike – Manage Your Projects in Real Time Through Email


If you’ve ever been a project manager you’ve most likely lost countless hours dealing with multiple email messages. You’re expected to gather info from email, then update your plans, then let the rest of your team know about the updates, then tell the higher ups how the project is going… You get the picture I’m sure. It’s a time waster, and with Wrike Practical Project Management you no longer are saddled with tedious tasks.

With Wrike’s patent pending Intelligent Email Engine, all you have to do is copy and the work is done for you. In your team’s workspace, Wrike will create a task based on the information you sent in the email. Also, it creates a log of everyone’s emails and shows it as a chat, so no one can claim they didn’t get that timely project email.

Through this chat, Wrike then creates a timeline of everything going on in your project. Say you’re looking over the time line and you hear from your superiors that a date must be moved up: simply move the issue in question into the place on the timeline where it needs to be. Everyone on the project will get an email automatically from Wrike alerting them of the changes.

Practical Uses:

  • Save time updating a large production team on the various aspects of a project
  • Manage your client’s design projects with ease and without dropping a ball
  • Use Wrike to monitor the status of the merger of your consulting practice

Insider Tips:

  • Check out the blog which for tips and tricks on staying and becoming more efficient
  • It’s as easy as drag-and-drop to change tasks around in your workspace project timeline
  • Wrike is compatible with BlackBerry, iPhone, Windows Mobile Device, and any desktop email client
  • Unlike other websites, Wrike promises over 99% up time, so you won’t have to worry about being late on a project because of “scheduled maintenance”

What we liked:

  • You don’t even have to log into the workspace to get updates: you can just subscribe to your workspace’s RSS feed
  • All of your projects are organized into one workspace online
  • Wrike integrates a search engine into your workspace, so if you’re working/leading multiple projects you can easily find what you need

What we didn’t like:

  • Wrike makes you pay individually for each project manager ($19.99/month) and each collaborator ($9.99/month), so the bigger the project, the more cash you’re paying
  • The service also nickels and dimes you the whole way for extras. Want that RSS feed? That’s an extra $1.95/month per user. Want to sync it to your Outlook or Windows Mobile Device? Shell out an extra $3.95/month per user
  • You have to set up the subject of your email perfectly, or Wrike won’t pick it up and create the task as you intended


Company Info:

  • Launched: Summer 2006
  • Privately Held
  • Headquarters: Mountain View, CA
  • Founded by: Andrew Filev
  • Web site:


  • Free 30 day trial
  • Unlimited Viewer plan for $9.95/month, Collaborator plan for $9.95/user/month; Manager plan for $19.95/user/month


  1. Matt,
    Thank you for reviewing Wrike! By the way, you didn’t mention that though our customers pay per user, they get to manage an unlimited number of projects. So, if you’re working in a multi-project environment, you’re actually saving money with Wrike, as many other pm tools charge per project. By the way, when we created Wrike’s pricing structure, we thought of the users who won’t need features like iCal or Windows Mobile sync. And if they don’t need those why should they pay for them? That’s why in our pricing structure we give our customers an option to choose what they want to pay for and create their own cost-effective mix of licenses and features.
    Once again, thank you for your post and for giving Wrike 5 out of 5!

  2. Hi Matt,

    We have great news for your Spanish-speaking readers: Wrike is now available in Spanish! You are welcome to visit!

  3. Great information about the mobile information and You’re pretty smart,I was searching for similar information. Thanks for it and i promise that i will be visiting here often from now !

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