December 25, 2009

Flexvite – Helping People Get Together


What’s the hardest part of planning a group event? For a lot of people, it’s finding a date and time that everyone has free. Flexvite is a new application that thinks it can change that, by giving users an easier way to schedule meetings with friends and colleagues. Rather than shooting dozens of emails back and forth to determine which days everyone has free, Flexvite users can let all their friends “vote” on the best date for a particular event in one centralized location.

Anyone can use Flexvite, and there is no extensive sign-up process that’s required to join. To get started planning a new event, simply enter the occasion, the location, the time, and a few of the preferred dates you were thinking about. Then, add your friends’ email addresses and click send. In an instant, your friends will receive custom email invitations asking them to vote on which days would work best for their schedule. Flexvite features an easy-to-understand layout that lets your guests vote “yes” or “no” for each date possibility on a visual calendar that is set up based on your own specifications.

Flexvite gives your attendees 72 hours to make a selection, after which the system will announce which date received the most votes and won. Or, if everyone on your invite list agrees to a specific date before the three day voting period is up, then Flexvite will send out a noticed letting everyone know which date was selected. From there, you can automatically upload the event to iCal, Google Calendar, Yahoo! Calendar, or Outlook. Whether you are planning a business lunch or a family reunion, Flexvite is an application that can simplify the process of getting people together.

Practical Uses:

  • Organize a business meeting with colleagues
  • Get your college friends together for drinks
  • Find a date when everyone can attend a family reunion
  • Plan a party that you’re sure everyone can attend

Insider Tips:

  • Allow those you have invited to comment on your event
  • Export the planned event to iCal, Google Calendar, Yahoo! Calendar, or Outlook
  • Add an address and map to any event invitation
  • Include a photo in your Flexvite account

What we liked:

  • No need to send out multiple emails when planning a meeting
  • Automated emails remind friends or colleagues before the big event
  • Visual calendar makes it easy to see which dates will and will not work with your schedule
  • Flexvite notifies everyone when a meeting date has been set

What we didn’t like:

  • Users can’t customize the automatically generated “reminders” that are sent out to friends before the event


Company Info:

  • Launched: September 2009 (Beta)
  • Privately Held
  • Headquarters: Texas
  • Founded by: Matt Smith
  • Web site:


  • Free


  1. I just found your art blog and as a teacher I want to thank you for all the ‘how to’ parts that you share.I will put you on my buanlgow blog and my garden blog favorites list up here in Houston Texas.You really, really, really are good at what you do.God’s Blessings,David/Tropical Texana Garden Blog:0)

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