April 6, 2011

TaskAnt – Total Team Management

Has your assistant finished scanning the important stack of documents you gave her yesterday? Has your associate finished his part of the major project you’re working on as a team? If you used TaskAnt, you’d know the answers to those questions right now. The group to-do list web-app was developed to make life easier for people who frequently work in teams.

When you and your teammates sign up for TaskAnt, you can get started creating new tasks and setting deadlines right away. Assign specific jobs to other members of your team and determine the priority for each, knowing that any person working on the project can see and edit any task that’s listed. When you’ve been assigned a task by another teammate, it will show up in your TaskAnt inbox. Get to work on the task, or take it off your plate by assigning it to someone else. When you’ve completed the job at hand, click “Done” to let the whole group know. Certain tasks can also be assigned to “All project members,” allowing anyone to step up and get the job done. To get a broader view of everything that’s going on, browse all the tasks that have been assigned within a project. You can search by the creator, the status, or the person who has been assigned to get the task done.

One thing that makes TaskAnt different from other project management web-apps is that all project members are equal under the TaskAnt system. Although admins are the only users allowed to create new projects or invite project contributors, anyone who has been invited can create tasks, edit tasks, and complete tasks. Once a project is complete, an admin can mark the project as “Inactive” to signal its end.

Practical Uses:

  • Create to-do lists for your entire group
  • Keep each project you’re working on separate to avoid confusion
  • Assign specific tasks to colleagues and find out when they are complete
  • Get more group work done in less time by eliminating redundancy

Insider Tips:

  • Use “Smartlists” as templates to make creating new tasks a quicker process
  • Advanced task searches can bring up specific results in less time than browsing
  • Only admins can create new projects and invite colleagues to join in
  • Similar tasks can be merged or eliminated by any team member

What we liked:

  • Priority ratings make it easy to determine which tasks to tackle first
  • Tasks can be assigned to nobody, everybody, or one person in particular
  • Any user can reassign a task to a different colleague
  • Users can create custom Smartlists to view all tasks with certain keywords

What we didn’t like:

  • Users can’t efficiently search through tasks without learning TaskAnt’s complicated advanced search terms and codes


Company Info:

  • Launched: 2010
  • Privately Held
  • Headquarters: Hong Kong
  • Founded by: XMind Ltd
  • Web site:


  • Free plan
  • Iron plan is $19/month


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