May 18, 2011

Apollo – An Integrated Approach to Project Management

Apollo is a web-app that combines the best features from the most popular project management and contact management systems into one full throttle application. Built specifically to help companies get things done quickly and efficiently, Apollo is easy to use for people at all levels of the tech-savvy spectrum. Small businesses that use Apollo can get rid of any other project management systems, to-do lists, calendars, and contact sheets they currently use, since Apollo combines all those features into one.

Although Apollo is built for businesses, the web-app also offers a solo-pricing plan for freelancers and start up entrepreneurs. Select whichever plan seems to fit your situation best and get started downsizing the number of apps you use on a daily basis by transferring your calendars, task lists, contacts, and project data into Apollo. Head to your dashboard or overview page to see a list of all the tasks that are overdue or due today. You can get a jumpstart on the week by viewing which tasks need to be completed later on, or by adding new tasks that either you or your colleagues need to complete. Each task gets a status, a due date, and a category. You can also mark which contact or colleague is responsible for completing that task by the due date you’ve selected. Keep track of the time you spend on each task by using Apollo’s interactive timer, which makes invoicing for the time spent working on each client’s project a breeze.

One of the many neat things about Apollo is that it separates your tasks by category, allowing you to see which personal tasks, project tasks, and customer-related tasks need to be completed at any time. Apollo also offers a fully integrated calendar that can track personal events and project due dates. For companies and virtual teams that are looking for an easier way to communicate online, store files in the clouds, and share client contact details, Apollo can’t be beat.

Practical Uses:

  • Manage your employees and make sure they’re meeting important deadlines
  • Keep track of your personal and professional schedules in one place
  • Share client contact information with colleagues and associates
  • Collaborate on files by uploading them to Apollo

Insider Tips:

  • Set a status message that colleagues can see when you’re online
  • Connect with both “internal” and “external” users
  • Assign your timer results to a specific task
  • Import all of your data from Basecamp and Highrise into Apollo

What we liked:

  • Apollo users can downsize the number of applications they use on a daily basis
  • Users can view the total time they’ve spent working on any particular task
  • Individual tasks can be linked to specific contacts or notes
  • Companies can set milestones for when groups of tasks need to be complete

What we didn’t like:

  • Nothing


Company Info:

  • Launched: July 2010 (Beta)
  • Privately Held
  • Headquarters: Elyria, Ohio and Pescara, Italy
  • Founded by: Applicom
  • Web site:


  • Free 30-day trial
  • Solo plan is $14/month
  • Basic plan is $23/month
  • Plus plan is $48/month
  • Premium plan is $98/month
  • Max plan is $148/month

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