April 22, 2014

HelloSign – Secure Documents, Legal Signatures

When IT directors and sales managers start looking into the possibility of using electronic signature platforms at their organizations, they typically have two questions. Will collected signatures be legally binding, and will uploaded documents be secure? HelloSign is a web-based application that offers an affirmative answer on both counts.

Unplug your printer and save yourself time by transitioning to an electronic signature tool. The next time you receive an email with an attached file to be signed, upload that file to HelloSign and add your signature directly onto the document. You’ll be able to immediately email the file back to its sender, and you’ll receive a read recipient as soon as its been opened. To request a signature from someone else, upload the document and add the name and email address of the person who needs to sign. You can click on the document itself to show where the person needs to add his or her signature, and include a custom message with a bit more explanation when necessary.

To collect signatures in person, just pull up the document on your tablet before your meeting. HelloSign will create an in-person signing link for one signer, which means that person can sign the document digitally right in front of your eyes. HelloSign’s integrated workflow options also make it possible for users to sign documents from Gmail, or sync their accounts with Google Drive, Dropbox, Box, Skydrive, and Evernote.

Practical Uses:

  • Get documents signed and returned in less time
  • Receive a confirmation when your signed document has been received
  • Quickly share documents with internal departments
  • Ensure the signatures you collect will be recognized in court

Insider Tips:

  • Send a document using your smartphone, tablet, or desktop computer
  • A single signature request can have up to 10 signers
  • Sign up for notifications each time a document is viewed
  • Download a PDF copy of each document for personal storage

What we liked:

  • Place tags show signers exactly where their signatures are needed
  • Audit trails offer a record of all activity going on inside a document
  • Users can sign up for automatic or manual reminders
  • Signers are authenticated through their email or a PIN

What we didn’t like:

  • Businesses must pay for HelloSign on a per-user basis


Company Info:

  • Launched: August 2012
  • Privately Held
  • Headquarters: San Francisco, California
  • Founded by: Joseph Walla and Neal O’Mara
  • Web site:


  • Free plan
  • Business plans are $12.42 per user, per month (paid annually)
  • Corporate plans with custom pricing

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