March 4, 2015

Todoist – Powerful To-Do Lists

Everyone is looking for ways to get more done each day. Todoist believes it has a solution. The web-based to-do list application lets its users manage personal and professional tasks anywhere, online or offline, across more than a dozen different platforms and devices.

Create to-do lists that encompass your entire life, quickly turning your browser into a task manager and your smartphone into a productivity tool. Manually add tasks to the Todoist app and organize those tasks with labels and due dates. Todoist provides you with the ability to create sub-tasks and sub-projects as a way to break larger tasks into more do-able chunks. You can share and collaborate on tasks with friends or colleagues, and receive instant notifications when the people you’re collaborating with have added comments or marked their own tasks as complete. You’ll also receive reminder notifications before certain tasks are due, which ensures you’ll never miss an important deadline.

Todoist is best known as a personal to-do list application, however advanced features also make the application suitable for business users. Businesses can collaborate on projects and manage tasks. Employees are even able to access files through Todoist’s native apps for the iPhone, iPad, and Android devices.

Practical Uses:

  • Make a family grocery list
  • Collaborate on a work assignment with colleagues
  • Share task lists with friends
  • Receive notifications before certain tasks are due

Insider Tips:

  • Multiple devices can be synced in real-time
  • Enable push notifications to find out when your lists are updated
  • Todoist understands due dates written in normal language
  • Create personal filters to keep large task lists organized

What we liked:

  • Todoist works on virtually any device or platform
  • Sub-tasks allow users to organize larger projects
  • Users can share tasks and collaborate on shared plans
  • Todoist has apps and extensions for 13 platforms

What we didn’t like:

  • Premium users are limited to 200 active projects


Company Info:

  • Launched: January 2007
  • Privately Held
  • Headquarters: Porto, Portugal
  • Founded by: Amir Salihefendic
  • Web site:


  • Free plan
  • Premium plan is $29 per year


  1. Check out Logmedo, a modern database/spreadsheet app that helps you organize anything. On the web and Google play store (

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