February 18, 2010

Ketchup – Keep Meetings on Track

Ketchup is a web-based application with the goal of doing one thing, and doing it well. Whether you’re planning a meeting, attending a meeting, or recapping what happened while you were nodding off in the middle of a meeting, Ketchup is a centralized hub that can help the rest of your team stay organized and up-to-date about anything that went on at a group event.

Get started with Ketchup in the same way you’d get started planning a meeting with coworkers or clients—by choosing a time and a place for the event. Enter the names of all the attendees expected to join you, and get to work creating an online agenda. To share the agenda with attendees and keep everyone in the loop, simply mark the meeting as public and get an easily-shareable URL address. During the meeting itself, you can take notes within the Ketchup system—not only is all the information you type instantly saved, but it can be easily distributed to attendees once the meeting is over with a simple URL.

If you’re the type who frequently forgets what was said at a meeting, then Ketchup’s archiving system will most likely come into use, since it automatically keeps all your agendas and notes filed away and organized. And for people who have more meetings scheduled than they can keep straight in their head, Ketchup’s intuitive scheduling system—which lists upcoming meetings in one area and today’s meetings in another—eliminates the chances of forgetting an important event. Anyone who creates agendas or schedules meetings on a regular basis could definitely benefit from using Ketchup.

Practical Uses:

  • Schedule meetings with coworkers
  • Create an agenda and distribute it with ease
  • Take notes during a meeting that can be accessible from anywhere
  • View archived agendas from past meetings

Insider Tips:

  • Add the specific location (building/room number) of the meeting
  • Make the meeting public and distribute a unique URL to attendees
  • Print out a copy of the agenda and impress your co-workeres with Ketchup’s elegant style
  • Include a list of everyone who is expected to attend

What we liked:

  • The simple, straightforward design and focused mission makes the app extremely easy to use
  • Option to create meetings which are either public or private
  • Archived notes make it possible to look back on what happened at last week’s meeting
  • Distributing agendas via a URL link is easier than forwarding email attachments and ensures that any updates are captured when recipients simply re-check the URL for revisions

What we didn’t like:

  • Users can’t include images or attachments to meeting agendas
  • Custom design and formatting of the printed documents is not available
  • No option to create a centralized login and display of meetings across a particular company


Company Info:

  • Launched: November 2009 (Beta)
  • Privately Held
  • Headquarters: Dublin, Ireland
  • Founded by: Paul Campbell & Brian Flanagan
  • Web site:


  • Free

Submit a Comment