July 14, 2011

GoAssign – Create Schedules & Assignments

GoAssign is an online scheduling tool that can be used by business owners, coaches, community organizers, and church volunteers. People who need to assign tasks, create company calendars, or schedule events can use GoAssign to make life easier – not just on themselves, but on all the people they work with, as well.

If you’ve been using an Excel spreadsheet – or even worse, a pencil and paper – to create your group schedules in the past, then now is the time to make a change. Sign up for an account with GoAssign, take a look at your schedule for the coming week and start assigning volunteers to cover each shift one by one. When you add an assignment to the schedule, the assignment will show up in yellow to signify that it is still unconfirmed. An email will be sent out to the volunteer or employee who’s been scheduled to work, and he or she can accept or deny the shift. Because assignments are color coded, it’s easy to tell how many shifts have been accepted, denied, or are still unconfirmed with a single glance at the calendar. To avoid conflicts and increase the number of accepted shifts, ask volunteer or employees to use GoAssign’s availability tools and block out any dates when they’ll be away on vacation or otherwise unavailable to work.

Not only does GoAssign make scheduling easier, but it actually makes working easier, too. Rather than having to come in to look at the office calendar – or needing to email a manager at midnight to confirm a start time for the next day – GoAssign lets people sign on from their own computers and check their work schedules at any time. This cuts down on the number of email queries managers receive from employees on a weekly basis, and increases the chances that people will actually show up to work on time.

Practical Uses:

  • Create a work schedule for everyone in your office
  • Make sure all the employees at your shop are getting an equal number of hours
  • Schedule soccer practices for the team you coach and make sure you’ll have enough volunteers to help at each practice session
  • Make a volunteer calendar for your church group

Insider Tips:

  • Set up SMS notifications to send last-minute reminders to employees
  • Users can accept or reject any scheduled assignment or shift
  • All transmissions on GoAssign are done over HTTPS for security reasons
  • GoAssign is time zone aware, which helps when scheduling phone conferences with remote workers

What we liked:

  • GoAssign can be used by people in a wide array of settings, not just offices
  • Data that is sent through GoAssign is safer than information sent through email
  • Contact information for an entire organization can be imported with a CSV file
  • People who prefer paper calendars can still print their GoAssign weekly schedule

What we didn’t like:

  • Small groups and clubs could use free services that provide similar tools


Company Info:

  • Launched: May 2011
  • Privately Held
  • Headquarters: Melbourne, Australiaan
  • Founded by: Ryan Butterfield
  • Web site:


  • Tiny plan is $9/month
  • Small plan is $19/month
  • Medium plan is $39/month
  • Large plan is $69/month
  • Max plan is $99/month


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