May 17, 2012

Planio – Wiki-Style Project Organization

Planio is a web-based project management system that takes its cues from Wikipedia when it comes to keeping large swaths of information organized and available at a moment’s notice. Planio facilitates online collaboration, automatically generates Gantt charts, and offers time-tracking features to keep everyone in the office on schedule.

Sign up for an account with Planio based on the number of ongoing projects you have and the number of users who’ll need access to your company account. Once you’ve gotten your employees on board, you can get to work uploading key files and assigning tasks to associates from within the Planio system. Each user who is assigned a task is granted specific permissions and roles, which makes it easy to track when milestones have been met and point the blame if critical errors are ultimately made. To ensure those types of mistakes never happen, it’s important to stay in constant contact with your team. Planio offers a communication system that features company forums and numerous commenting capabilities to ensure everyone stays in the loop.

People who enjoy Wikipedia’s organization style will appreciate Planio take. The web-app offers individual wikis and full-text search options to help users find the exact documents and conversations they need at a moment’s notice. Large companies and teams will never feel overwhelmed by the sheer volume of information they’ve stored in Planio, since the application keeps that information structured in a way that is always organized and controlled.

Practical Uses:

  • Assign tasks to employees without speaking in person
  • Keep your employees organized when working with multiple clients
  • Share files without relying on email attachments
  • Collaborate on an upcoming presentation with colleagues

Insider Tips:

  • Planio offers a CRM helpdesk to improve the way companies work with clients
  • Individual tasks can be attached to specific milestones
  • Planio backs up user content each day
  • Users can customize their own workflows

What we liked:

  • Individual employees can all be granted different levels of access within Planio
  • Users can estimate expenses with the time tracking tool
  • Colleagues can share files and collaborate on presentations
  • All changes made to group wikis can be tracked

What we didn’t like:

  • Users are not eligible for free trials when they upgrade plans


Company Info:

  • Launched: 2010
  • Privately Held
  • Headquarters: Berlin, Germany
  • Founded by: Jan Schulz-Hofen
  • Web site:


  • Free 30-day trial
  • Silver plan is 9 €/month
  • Gold plan is 29 €/month
  • Platinum plan is 99 €/month
  • Enterprise plan is 199 €/month


  1. Jason Winters

    Our project manager has introduced us to Planio because he has used it at his previous company. It’s really cool. We use it for task management and time tracking and it has really helped us get organized and deliver on time. Two thumbs up!

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