August 22, 2013

Subtask – Visual Project Management

Subtask is a stripped down, streamlined project management and collaboration tool. By eliminating any unnecessary fillers, and instead focusing on mind maps, calendars, and collaboration features, the team at Subtask has been able to develop a power-packed application for individuals and groups.

When you’re ready to get serious about getting productive, sign up for a Subtask account and start your first project. Individual projects are structured as mind maps, giving you a broad overview of everything that needs to happen before a project can be complete. Manually include all the tasks necessary to complete a given project, making sure to select a due date, responsible person, and any attachments that might be useful in getting the task done. When you attach dates to tasks, Subtask will send you a reminder via email before the task is due.

Change the way you view your mind maps to see who is responsible for completing which tasks, and when those individual tasks are due to be complete. Files, notes, and discussions are kept right where you need them, inside your mind maps. You also have the option to export your mind maps as PDFs, or print them to share with clients. If you’ve missed a few days in the office, scroll through all the “recent activity” in your Subtask account to view everything that’s gone on inside any given project and catch up on anything you’ve missed.

Practical Uses:

  • Create a mind map when visualizing a major group project
  • Assign specific tasks to your colleagues
  • Attach files that might help an employee accomplish his latest task
  • Find out what your colleagues were working on while you were away

Insider Tips:

  • Restructure a mind map by dragging and dropping elements into position
  • View mind maps in calendar mode
  • Sign up to get email reminders before tasks are due
  • Subtask runs automatic daily backups

What we liked:

  • Teams can use Subtask to collaborate in real-time
  • Users can see everything that’s due today, tomorrow, or in the next 7 days
  • Completed projects can be archived rather than deleted
  • Mind maps can be exported as PDFs

What we didn’t like:

  • Comments can only be edited or deleted within 15 minutes of their creation


Company Info:

  • Launched: February 2013
  • Privately Held
  • Headquarters: Karlsruhe, Germany
  • Founded by: Michael Partheil
  • Web site:


  • Free plan
  • Basic plan is €6.95 per month
  • Plus plan is €14.95 per month
  • Enterprise plan is €34.95 per month


  1. The URL is wrong above, when you click on the screen shot. There’s an extra “s” in the middle.

  2. george rivas

    Rarely have I discovered a web app that has this combination of utility, intuitive design, and sophistication. Immediately signed up and plan to sing its praises in my next book.

    For visual thinkers and mindmappers (not so much list-makers) this tool is in the slap-your-forehead and wonder where its been all your life category.

    Excellent. Excellent. Excellent.

  3. Patric

    Another alternative is It is a simple tool that allows you to gain perfect project visibility.

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